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Compliance Pre-determination Application

The Compliance Pre-determination Application (“PDA”) review process is for individuals who wish to determine the impact of a previous criminal or disciplinary matters on their eligibility to apply for ARDMS certification. The Compliance PDA review process is recommended for individuals who have not applied for the examination and are contemplating employment in the field of sonography or enrollment into a sonography program.

Individuals who have already started a program, completed a program, or are ready to apply for an ARDMS examination should submit their examination application and respond to the questions on the application relating to criminal matters and provide the requested documentation regarding such matter(s).

Under the Compliance PDA review process, ARDMS will review only actual (not hypothetical) cases in which an individual has been:

  1. Disciplined by a certifying body, licensing or other regulatory authority, accrediting body, or national professional association; or
  2. Convicted, pled guilty or nolo contendere concerning a crime (felony or misdemeanor), other than a speeding or parking violation. ARDMS will also consider matters involving deferred or withheld adjudication, suspended or withheld sentences, and military court marshals. The process is not available for matters involving arrest only or during a period when a criminal trial or plea bargain is pending.

Expunged cases must be reported and reviewed as a violation of Compliance Policy Standard 1.5.  A criminal record triggers the Compliance review process, regardless of whether the criminal matter was expunged.  ARDMS certifications are a measure of an individual’s ability to promote quality care and patient safety, thus holding the credential to a higher standard and necessitating a review of criminal proceedings that meet the threshold of Standard 1.5, even if they were later expunged.  All Compliance violations are reviewed on a case by case basis in accordance with the process outlined in the Compliance Policies.  Each matter is reviewed individually on its merits and whether the matter was later expunged may also be taken into consideration.

Please note: The Compliance PDA process is only available for criminal and disciplinary matters, not other issues of eligibility. You will still need to submit a completed examination application once you have fully complied with the educational and clinical requirements of one of the examination prerequisites in order to be deemed eligible for an examination.

To submit a Compliance Pre-determination Application:

  1. Create an MY ARDMS account
  2. Select ‘New User Registration’
  3. Select ‘Compliance Pre-determination Applicant’
  4. After creating an account log-in to your account
  5. Go to ‘APPLICATION CENTER’
  6. Select ‘COMPLIANCE PRE-DETERMINATION APPLICATION’
  7. Following the instructions on the following pages to submit your application. 

The following will be required with the submission of your Compliance Pre-determination Application:

  • Compliance Pre-determination Application Fee ($125)
  • A personally written statement explaining the circumstances that led to the matter(s) under review
  • Provide a detailed explanation of the matter and the underlying events leading to the investigation or conviction.
  • Resume/CV
  • Documentation or information regarding the matter(s):

Criminal Conviction(s):

  • Initial Charge
    • Disposition
    • Sentencing Requirements
    • Is the case closed? If no, what is still pending?
  • Circumstances surrounding the matter
    • What was the situation and what were you doing? (In full detail)
    • When did this happen?
    • Who were you with?
    • Why did this happen?
    • Where did this incident occur?
    • Is there any likelihood of recurrence and why or why not?

Note: If documentation is no longer available in the court system’s records, you are required to submit documentation from the court verifying that these records have been purged or are otherwise no longer available.

Battery, Assault, Violent Crime(s):

  • Did any of the involved participants sustain an injury during the altercation? If so, explain.
  • Have the courts ever ordered you to seek treatment, or have you voluntarily sought treatment?
  • Has there been any similar circumstance/events before this matter?

Violations involving Alcohol/Drug Use:

  • Drug-Related:
    • What was the drug?
    • How often do you use the drug?
    • Is there a history of abuse or overuse?
    • What were/are the circumstances around the use of the drug?
    • Have the courts ever ordered you to seek treatment, or have you voluntarily sought treatment?
    • How are you maintaining sobriety?
    • Has the use of the drug ever impacted your personal or professional life? If so, how?
    • Would the people in your life say that you are dependent on the drug?
    • How do you maintain sobriety?
  • Alcohol-Related:
    • How often do you drink?
    • Do you drink to intoxication?
    • How are you maintaining sobriety?
    • What is the setting when consuming alcohol?
    • Is there a history of abuse or overuse?
    • What were/are the circumstances around the use of alcohol?
    • Have the courts ever ordered you to seek treatment, or have you voluntarily sought treatment?
    • Is there any likelihood of recurrence (i.e., DUI, DWI, Public Intoxication, Etc.) and why?
    • Has the use of alcohol ever impacted your personal or professional life?
    • Have you made any attempts to quit or reduce consumption?

Note: If the above documentation is no longer available in the court system’s records, you are required to submit documentation from the court verifying that these records have been purged or are otherwise no longer available.

Disciplinary Matters

  • Have you been sanctioned/disciplined/reprimanded by another certifying or licensing organization?
  • Circumstances surrounding the matter:
    • What was the situation, and what were you doing? (In full detail)
    • When did this happen?
    • Who were you with during the matter?
    • Why did this happen?
    • Where did this incident occur?
    • Were patients involved?
  • Were any patients harmed during this incident?
  • Is there any likelihood of recurrence, and why or why not?
  • Is your certification/license active-unrestricted, active-restricted, or revoked?