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Appeals Process

​​An applicant, candidate or Registrant may submit an appeal of an adverse ARDMS action or decision based on any of the following reasons: (Click on the tabs below to read specific appeal instructions.)

a. The applicant/candidate was found to be ineligible to take or complete an examination; or
b. The candidate did not pass or successfully complete the examination due to the following reasons: (1)
disruptive examination conditions, (2) absence from an examination appointment due to a medical situation,
(3) loss/bereavement, (4) inclement weather.

An appeal must be made in writing and submitted by:
• Uploading to MY ARDMS account. Upload new documents under “Uploaded Documents” under the “My
Resources” tab. Select Pearson VUE Appeals; or
• E-mail to appeals@ARDMS.org with the subject line of “Appeal”; or
• Letter addressed to ARDMS, Attn: Appeal, 1401 Rockville Pike, Suite 600 Rockville, MD 20852-1402; or
• Fax to (301) 738-0312, Attn: Appeal.

The grounds for appeals to the review panel are for those stated in the previous sentence. Actions regarding ARDMS compliance policy may not be appealed to the ARDMS Review Panel.

Please note that if you choose to reapply for the examination prior to receiving​ the determination of your appeal, your appeal is no longer valid and you forfeit the determination. 

DETERMINATION OF ELIGIBILITY

An appeal regarding determination of eligibility to take an examination must be received by ARDMS within 30 days of the date that ARDMS mailed the notice denying eligibility to take the examination. The written appeal must identify the precise factual basis, applicable rules or examination conditions that are the basis for the appeal.

An appeal regarding disruptive examination conditions submitted to the ARDMS Review Panel must be received by ARDMS within 30 days of the date on which a disruptive examination condition or examination occurred. The written appeal must identify the precise factual basis, applicable rules or examination conditions that are the basis for the appeal.

Appeals regarding absence from an examination appointment due to death must be submitted no later than 30 days following the date of the missed examination.

• Death-related appeals will only be considered for family members determined to be the
Candidate’s immediate family. Immediate family includes grandparents, parents, spouse, child,
sibling, step-parent, step-children, and parent-in-law.

• Must include official documentation verifying the death of the Candidate’s family member as well as the date of death. Acceptable documentation includes an obituary, death certificate, and/or letter from the attending physician.

• Must provide documentation verifying the Candidate’s relationship to the deceased family member. Acceptable documentation includes an obituary, birth certificate, memorial pamphlet and/or letter from the funeral home.

All documentation will be reviewed and if required, additional documentation may be requested by the Program Support Analyst.

If a candidate fails to provide medical documentation that satisfies the requirements above, the candidate shall forfeit the examination fees for the missed examination and will be required to re-apply for the examination.

Appeals regarding absence from an examination appointment due to inclement weather must be submitted no later than 30 days following the date of the missed examination.  The written appeal must include documentation of the weather conditions in your area (i.e., copy of weather report from a local newspaper).

All documentation will be reviewed and if required, additional documentation may be requested by the Program Support Analyst.

If a candidate fails to provide documentation that satisfies the requirements above, the candidate shall forfeit the examination fees for the missed examination and will be required to re-apply for the examination.

Appeals regarding absence from an examination appointment due to a medical situation must be submitted no later than 30 days following the date of the missed examination. The written request must include:

  1. A letter from the Candidate’s treating physician printed on the facility letterhead and including the date seen/diagnosed, dates the Candidate was incapacitated (if applicable) and the date the Candidate is expected to resume normal activity. The letter must be signed by the healthcare professional who provided the treatment.
  2. For previously scheduled or “elective” treatment, Candidate must provide an explanation of the circumstances that prevented the Candidate from scheduling the treatment for a time other than the date of the examination.

All documentation will be reviewed and if required, additional documentation may be requested by the Program Support Analyst.

If a candidate fails to provide medical documentation that satisfies the requirements above, the candidate shall forfeit the examination fees for the missed examination and will be required to re-apply for the examination.